Privacy Policy 

Effective Date: July 14, 2026
Last Updated: July 14, 2026

 

Sportsphotos45 respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how Sportsphotos45 collects, uses, stores, and discloses information when you visit sportsphotos45.com, contact us, book photography services, access an online gallery, purchase photographs or products, or otherwise interact with our business.

By using this website, you acknowledge the practices described in this Privacy Policy.

 

1. Information We Collect

 

We may collect the following categories of information.

Information You Provide

 

You may voluntarily provide information such as:

• Your name

• Email address

• Telephone number

• Mailing or billing address

• School, team, club, organization, or event affiliation

• Athlete or participant name

• Parent or guardian information

• Session, event, or photography-service details

• Messages submitted through contact, booking, or inquiry forms

• Image selections, print orders, and product preferences

• Testimonials, reviews, or feedback

• Model-release, licensing, or usage-permission information

• Any other information you choose to provide

 

Please do not submit sensitive personal information that is not necessary for your inquiry, booking, order, or photography service.

 

Photographs and Gallery Information

As part of our photography services, we may create, process, store, display, deliver, license, or archive photographs and related information.

 

These materials may include:

• Individual and team photographs

• Sports action photographs

• Media Day images

• Event photographs

• Names, jersey numbers, team names, or other identifying information associated with an image

• Gallery access information

• Download, favorite, selection, and purchase activity

• Image-use permissions and release records

 

The appearance of a photograph in a client gallery does not automatically grant public, commercial, editorial, or promotional usage rights. Image usage remains subject to the applicable photography agreement, license, release, gallery terms, or written permission.

Payment Information

Payments may be processed through third-party payment providers. Sportsphotos45 may receive information about a transaction, such as the purchaser’s name, contact details, amount paid, order number, and payment status.

Sportsphotos45 does not intend to directly store complete credit card or debit-card numbers on its own website servers. Payment providers process payment information according to their own privacy policies and security practices.

 

Information Collected Automatically

When you visit the website, certain technical information may be collected automatically, including:

• Internet Protocol address

• Browser type

• Device type

• Operating system

• Referring website

• Pages viewed

• Links clicked

• Approximate geographic area

• Date and time of access

• Website interaction and performance data

• Cookie and similar-technology identifiers

 

This information may be collected through cookies, analytics services, hosting providers, security tools, embedded content, or similar technologies.

 

2. How We Use Information

 

Sportsphotos45 may use collected information to:

• Respond to questions and photography inquiries

• Schedule and provide photography services

• Communicate with clients, parents, guardians, coaches, schools, teams, and organizations

• Create and manage client galleries

• Process orders and delivering photographs or products

• Provide customer service

• Maintain records of contracts, releases, payments, and image licenses

• Confirm identity or gallery authorization when appropriate

• Protect private or password-protected galleries

• Improve the website, galleries, services, and customer experience

• Analyze website traffic and performance

• Promote Sportsphotos45 services when legally permitted

• Display photographs when authorized by a contract, release, license, school agreement, event authorization, or other lawful basis

• Prevent fraud, misuse, unauthorized downloading, or security incidents

• Enforce contracts, gallery terms, licenses, and website policies

• Meet accounting, tax, insurance, legal, and regulatory obligations

• Protect the rights, safety, property, and legitimate interests of Sportsphotos45, its clients, athletes, and the public

 

3. Youth Athletes and Children’s Privacy

 

Sportsphotos45 frequently photographs youth and high-school sporting events. However, this website and its purchasing, booking, and inquiry features are intended for adults, including parents, legal guardians, coaches, school representatives, event organizers, and other authorized individuals.

 

Children under 13 should not submit personal information, create accounts, make purchases, or contact Sportsphotos45 through the website without the involvement and permission of a parent or legal guardian.

 

Sportsphotos45 does not knowingly use its website to solicit personal information directly from children under 13. If we learn that personal information was submitted directly by a child under 13 without appropriate parental involvement, we will take reasonable steps to review and delete the information when legally and technically possible.

 

A parent or legal guardian who believes that a child has submitted personal information through the website may contact us using the information provided below.

 

Photographs captured at sporting events may include minors. The collection and use of those photographs may be governed by contracts, credentials, school or event policies, releases, licenses, applicable law, and the circumstances under which the photographs were created.

 

4. Photography at Public and Organized Events

 

Sportsphotos45 may photograph sporting events, school activities, tournaments, games, Media Days, ceremonies, community events, and other organized activities.

Depending on the event and the applicable agreement, photographs may be:

• Delivered to a client, team, school, league, or organization

• Included in a private or public online gallery

• Offered for purchase

• Used for editorial, portfolio, promotional, or marketing purposes when authorized

• Shared with an event organizer, publication, media outlet, or authorized partner

• Retained in the Sportsphotos45 image archive

 

Requests concerning photographs will be reviewed based on the applicable contract, release, license, event rules, legal rights, and legitimate interests of the parties involved.

 

Submitting a removal request does not guarantee that an image must or will be removed, particularly when the image has been lawfully created, published, licensed, delivered to a client, used editorially, or retained for legal or business-record purposes. Sportsphotos45 will nevertheless review reasonable privacy and safety concerns in good faith.

 

5. Online Galleries

 

Client galleries may be hosted by Sportsphotos45 or by a third-party gallery provider.

Some galleries may be publicly accessible, while others may use passwords, access codes, email verification, or other restrictions. Gallery recipients are responsible for protecting access credentials and sharing them only with authorized individuals.

Users should not:

• Share private gallery credentials publicly

• Attempt to access a gallery without authorization

• Copy, screenshot, download, alter, or distribute photographs except as permitted

• Remove watermarks or copyright notices

• Use gallery photographs for commercial, advertising, merchandise, artificial-intelligence training, or other unauthorized purposes

 

Third-party gallery providers may independently collect technical, account, order, payment, or usage information according to their own privacy policies.

 

6. Cookies and Analytics

 

Sportsphotos45 and its service providers may use cookies and similar technologies to:

• Operate website features

• Remember visitor preferences

• Maintain gallery or shopping-cart functionality

• Measure traffic and website performance

• Understand how visitors use the website

• Detect technical problems or suspicious activity

• Support marketing or advertising activities when enabled

 

You may be able to limit cookies through your browser settings. Blocking cookies may prevent certain websites, gallery, checkout, or account features from functioning correctly.

Where required by applicable law, Sportsphotos45 may provide additional cookie notices or consent choices.

 

7. Email and Marketing Communications

 

Sportsphotos45 may use your contact information to respond to inquiries, provide service-related updates, deliver galleries, communicate about orders, and manage client relationships.

We may also send promotional messages about sessions, events, print releases, special offers, or photography services when permitted by law.

 

You may unsubscribe from promotional emails by using the unsubscribe option in the message or contacting Sportsphotos45. You may still receive non-promotional communications relating to an active booking, contract, gallery, purchase, license, payment, or customer-service matter.

 

8. How We Share Information

 

Sportsphotos45 does not sell personal information for money.

 

We may disclose information to third parties when reasonably necessary to operate the business or provide requested services, including:

• Website hosting providers

• Online gallery platforms

• Payment processors

• Print laboratories and product-fulfillment companies

• Booking, scheduling, invoicing, and contract-management providers

• Email and communication providers

• Cloud storage and backup providers

• Website analytics and security providers

• Accountants, insurers, attorneys, and professional advisers

• Schools, teams, leagues, coaches, event organizers, publications, or clients when authorized or necessary for a photography assignment

• Government authorities or other parties when required by law

 

These providers may process information according to their own terms and privacy policies.

 

We may also disclose information when reasonably necessary to:

• Comply with a subpoena, court order, legal process, or government request

• Investigate fraud, infringement, unauthorized access, or security concerns

• Enforce a contract, license, release, or website policy

• Protect the rights, safety, or property of Sportsphotos45 or others

• Complete a merger, acquisition, financing, sale, restructuring, or transfer of business assets

 

9. Social Media and Third-Party Websites

 

The Sportsphotos45 website may link to social-media platforms, galleries, payment services, booking systems, schools, teams, publications, or other third-party websites.

 

Sportsphotos45 does not control the privacy, security, accessibility, or content practices of third-party services. Your interaction with those services is governed by their respective terms and privacy policies.

Information you post publicly on social media, tag Sportsphotos45 in, or submit as a public comment may be visible to others.

 

10. Data Retention

 

Sportsphotos45 retains information for as long as reasonably necessary to:

• Provide photography services

• Maintain client and order records

• Operate and support galleries

• Preserve contracts, licenses, releases, and usage permissions

• Maintain photography archives

• Respond to disputes or customer-service concerns

• Meet tax, accounting, insurance, and legal obligations

• Protect copyrights and enforce image licenses

 

Photographs may be retained indefinitely as part of the Sportsphotos45 professional archive, subject to applicable agreements and law.

Other records may be deleted, anonymized, or archived when they are no longer reasonably necessary. Backup copies may remain for a limited period after deletion from active systems.

 

11. Data Security

 

Sportsphotos45 uses reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, loss, misuse, alteration, or disclosure.

No website, online gallery, storage platform, payment system, or method of internet transmission can be guaranteed to be completely secure. You provide information and access online services at your own risk.

You are responsible for protecting gallery passwords, access codes, account credentials, and downloaded files in your possession.

 

12. Your Privacy Choices

 

Depending on your location and applicable law, you may have the right to request that Sportsphotos45:

• Confirm whether we maintain personal information about you

• Provide access to certain personal information

• Correct inaccurate personal information

• Delete certain personal information

• Restrict or object to certain uses

• Stop sending promotional emails

• Provide information about certain disclosures

• Review a concern involving a child’s information

 

These rights are not absolute. Sportsphotos45 may retain or continue using information when permitted or required by law, including for contracts, transactions, tax records, legal claims, copyright enforcement, fraud prevention, security, archival purposes, or other legitimate business needs.

To submit a privacy request, contact us using the information below. We may need to verify your identity or authority before completing a request.

For requests involving an athlete or minor, we may require proof that the requester is the athlete, parent, legal guardian, or another authorized representative.

 

13. Photograph and Image-Removal Requests

 

A privacy request involving personal data is not necessarily the same as a copyright, licensing, contractual, editorial, or photograph-removal request.

When contacting Sportsphotos45 about a photograph, please provide:

• Your full name

• Your relationship to the person shown

• The gallery or webpage address

• The photograph number or screenshot identifying the image

• The reason for the request

• Relevant safety, privacy, contractual, or authorization information

 

Sportsphotos45 will review the request and the circumstances surrounding the creation, publication, delivery, and licensing of the photograph.

 

14. Copyright and Artificial-Intelligence Use

 

Unless otherwise stated in writing, photographs displayed through Sportsphotos45 are protected by copyright and remain the intellectual property of the photographer or applicable copyright owner.

Website visitors, gallery users, clients, vendors, and third parties may not scrape, harvest, download, reproduce, or use Sportsphotos45 photographs or website content to:

• Train, develop, test, or improve artificial-intelligence or machine-learning systems

• Create facial recognition databases

• Create biometric identifiers or profiles

• Produce synthetic, manipulated, or derivative media

• Develop commercial datasets

• Build image-search or identification products

 

Any such use requires prior written permission from Sportsphotos45 and may require additional permission from the individuals depicted.

 

15. Do Not Track and Privacy Preference Signals

 

Some browsers provide “Do Not Track” settings or other privacy-preference signals. Because industry standards and legal requirements continue to develop, the website may not respond uniformly to every signal.

Where Sportsphotos45 is legally required to recognize a supported browser-based opt-out preference signal, we will take reasonable steps to honor that signal within the scope required by applicable law.

 

16. Visitors From Outside the United States

 

Sportsphotos45 is based in the United States. If you access the website from another country, your information may be transferred to, processed in, or stored in the United States, where privacy laws may differ from those in your location.

 

17. Changes to This Privacy Policy

 

Sportsphotos45 may revise this Privacy Policy as business practices, website features, service providers, or legal requirements change.

The updated policy will be posted on this page with a revised “Last Updated” date. Your continued use of the website after an update indicates your acknowledgment of the revised policy.

 

18. Contact Sportsphotos45

 

Questions, privacy requests, parental inquiries, or concerns about this Privacy Policy may be directed to:

Sportsphotos45
Cory Scrivner, Owner/Photographer
Olathe, Kansas
Email: cory@sportsphotos45.com
Website: sportsphotos45.com

 

For photograph-related requests, please include the gallery name, image number, webpage address, and enough information for us to identify and evaluate the photograph.